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Privacy policy

 

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR), we provide the following information regarding the processing of personal data by HT-BOX.COM Sp. z o.o.

1. Data Controller

The personal data controller is:
HT-BOX.COM Sp. z o.o.
ul. Drawska 62D, 78-300 Świdwin, Poland
KRS: 00743599
NIP: PL6722091386
REGON: 380928182
Email: paprocki@ht-box.com
Phone: +48 504 322 402

2. What Data Do We Collect?

While using our website, we may collect the following data:

  • First and last name,
  • Email address,
  • Phone number,
  • Company name (if applicable),
  • Invoice details (address, tax ID),
  • Payment information,
  • IP address, browser and device information (for analytics purposes).

 

3. Purpose of Data Processing

Personal data is processed for the following purposes:

  • Handling event and conference registrations,
  • Processing payments and issuing invoices,
  • Communication before, during, and after events,
  • Marketing activities (with user consent),
  • Analytical and statistical purposes,
  • Ensuring website security and preventing abuse.

 

4. Legal Basis for Processing

Data is processed on the basis of:

  • Article 6(1)(b) GDPR – performance of a contract (e.g. ticket purchase),
  • Article 6(1)(c) GDPR – legal obligation (e.g. invoice issuance),
  • Article 6(1)(f) GDPR – legitimate interest of the controller (e.g. legal protection),
  • Article 6(1)(a) GDPR – consent (e.g. newsletter subscription).

 

5. Data Recipients

Data may be shared with:

  • Payment operators (e.g. Przelewy24),
  • Accounting office,
  • Hosting and IT service providers,
  • Authorities entitled by law.

 

6. Data Retention Period

Personal data will be stored:

  • For the duration necessary to perform a contract and as required by applicable laws (e.g. tax regulations),
  • Data processed based on consent will be stored until consent is withdrawn.

 

7. User Rights

Every user has the right to:

  • Access their data,
  • Rectify their data,
  • Request deletion of data,
  • Restrict processing,
  • Transfer data,
  • Object to processing,
  • Withdraw consent at any time,
  • File a complaint with the President of the Personal Data Protection Office (UODO).

 

8. Cookies and Technical Data

Our website may use cookies for:

  • Proper website functionality,
  • Statistical and analytical purposes (e.g. Google Analytics),
  • Marketing purposes (remarketing).

Users can manage cookie settings through their browser.

 

9. Voluntary Data Provision

Providing personal data is voluntary but may be necessary to conclude a contract or provide a service.

 

10. Changes to the Privacy Policy

HT-BOX.COM Sp. z o.o. reserves the right to modify this privacy policy. The current version is always available on our website.

Last updated: April 4, 2025